You must get your a photocopy of your passport notarized at the U.S. Consulate. You can book an appointment here (this is the Toronto consulate):
They have reminders of this on the website but please note you can't bring cell phones, laptops or even the remote car openers into the consulate. They won't let you in with any electronic devices.
The cost for getting the photocopy of your passport notarized is about 30 to 40 dollars. They photocopy it for you so no need to bring a photocopy in.
Filling out the form.
You can download the form here:
Ok so this form is deceptively simple but it was a royal pain finding the article numbers for section H.
When answering the first question "Reason you are submitting Form W-7" you select "A" and then "H". Beside "H" you put "Exception 1(d) - Royalty Income" and the treaty country is Canada.
Again this applied to me who is a Canadian musician who gets paid from people in the states occasionally. If your situation is different (and even if it isn't) make sure to do your own research!
The rest of the form is pretty self explanatory with just personal info going where it should.
You need a letter from someone paying you in the states stating that they owe you money and you need an ITIN number. This part is a bit up for debate, some people said you didn't need it and some did. Since it was my second time applying I wasn't taking any chances and I made sure to have it.
You mail it off to this address:
Internal Revenue Service
PO Box 149342
Austin TX 78714-9342
Just another day in the life of running a Toronto recording studio. Here's the links to my site for the studio and twitter/facebook page. Special thanks to my girlfriend who made sure I got it the second time!!!
Catch me on the sites: